Privacy policy

Privacy and Personal Data Protection Policy

This Privacy and Personal Data Protection Policy (hereinafter referred to as the “Policy”) describes how the Charitable Foundation “Avides. Help for Ukraine” (hereinafter referred to as the “Foundation”) collects, uses, and protects personal data of users of the website https://www.helpforukraine.global (hereinafter referred to as the “Website”).

We value your privacy and are committed to protecting your personal information in accordance with Ukrainian law and international best practices.

1. GENERAL PROVISIONS

1.1. Definitions

For the purposes of this Privacy Policy, the following terms shall have the meanings specified below:

Personal data – any information that relates to an identified or identifiable natural person (“data subject”).
Personal data database – an organized set of personal data stored in electronic and/or paper form.
Consent of the data subject – the freely given, specific, informed, and unambiguous indication of the data subject’s wishes by which they signify agreement to the processing of their personal data for the stated purposes.
Processing of personal data – any operation or set of operations performed on personal data, such as collection, recording, storage, adaptation, alteration, retrieval, consultation, use, disclosure, dissemination, erasure, or destruction, including by automated means.
Data subject – an individual whose personal data is being processed.
Third party – any person other than the data subject, the data controller, or the data processor.
Cookies – small text files placed on your device (computer, mobile phone, etc.) by a website. You can learn more about cookies here: https://allaboutcookies.org.

All other terms used in this Policy shall have the meanings established by the applicable laws of Ukraine and relevant international legal acts on personal data protection.

1.2. Purpose

This Privacy Policy has been developed to inform data subjects about the procedures for collecting and processing their personal data when visiting or using the website (hereinafter – the “Website”), as well as to ensure the protection of such data during processing.

1.3. Legal Framework

This Policy and all data processing activities of the Charitable Foundation “Avides. Help for Ukraine” (hereinafter – the “Foundation”) are regulated by:

The Constitution of Ukraine;
The Law of Ukraine “On Personal Data Protection” (01.06.2010, No. 2287-VI);
Other applicable national legal acts of Ukraine;
Ratified international treaties on data protection;
Where applicable, the General Data Protection Regulation (GDPR) and other international data protection laws.

For data subjects who are residents of other jurisdictions, the Foundation complies with the relevant local and international regulations governing data protection.

1.4. Data Controller

The data controller for personal data processed through the Website is the Charitable Foundation “Avides. Help for Ukraine”.
The Foundation may entrust the processing of personal data (in whole or in part) to third parties under written agreements that comply with applicable legislation.

1.5. Data Subjects

A data subject under this Policy is any individual visiting or using any features of the Website.

1.6. Foundation Commitments

The Foundation guarantees that it:

Complies with best practices and applicable legal requirements for data protection;
Protects the rights of data subjects;
Implements measures to prevent data security breaches.

1.7. Purpose of Processing

Personal data collected through the Website is processed to ensure the Foundation’s statutory and charitable activities.

1.8. Notification

The publication of this Policy on the Website serves as a notification to data subjects about the data controller, the composition of personal data collected, the purposes of processing, and possible third-party recipients.

2. PERSONAL DATA PROCESSING

2.1. Information We Collect

The Foundation may collect and process the following categories of information about you:

Information you provide directly:
When using the Website, subscribing to updates, making a donation, or communicating with the Foundation through available contact options.
Information collected automatically:
1. Your browser type and version, pages visited, IP address, and time of access;
2. Cookies and similar technologies that store preferences and enable website functionality;
3. Information shared when contacting Foundation representatives via online forms or email.
Information collected by third parties:
Social media platforms (e.g., Facebook, Google, X/Twitter) may collect data through sharing tools or embedded content on the Website.

2.2. How We Process Your Data

Data processing depends on how you interact with the Website. Some data is provided directly by you, while other information is collected automatically via web technologies.

2.3. Legal Grounds for Processing

The Foundation processes your personal data if:

You have provided consent;
Processing is necessary for entering into or performing a contract (such as processing a donation);
Processing is required for the Foundation’s legitimate interests (which do not override your rights and freedoms);
Processing is required by law or for the establishment, exercise, or defense of legal claims.

2.4. Automated Technologies

The Website may use automated tools, including cookies, to collect technical information such as IP addresses, browser type and language, referring websites, and viewed pages, to improve performance and user experience.

2.5. Use of Personal Data

Your personal data may be used to:

Respond to your inquiries or requests;
Process and confirm donations;
Carry out the Foundation’s statutory and charitable activities in compliance with applicable law.

2.6. Data Storage

Personal data may be included in the Foundation’s data records and stored in compliance with applicable laws on data protection.

2.7. Disclosure of Data

Your personal data will only be disclosed with your consent or in cases required by law.

2.8. Public Information

The Foundation may publish limited donor data (e.g., names, donation amounts) in its Reports section, subject to consent or legal requirements.

2.9. Data Retention and Deletion

Your personal data will be deleted or destroyed when:

The two-year storage period expires, or other legal terms are met;
The relationship between you and the Foundation ends;
Required by law.

2.10. Sensitive Data

The Foundation does not process sensitive data (racial or ethnic origin, political or religious beliefs, union membership, health, sex life, biometric, or genetic data), unless required by law.

3. RIGHTS OF DATA SUBJECTS

When using the Website, you have the right to:

Obtain information about the processing of your personal data;
Access your personal data free of charge;
Request correction, deletion, or restriction of your personal data;
Object to the processing of your personal data;
Withdraw your consent to data processing;
Protect your data from unlawful processing, accidental loss, or destruction;
File a complaint with the relevant data protection authority.

If you are located in the European Union, you may contact your local Data Protection Authority regarding any complaints.
In Ukraine, you can contact the Ombudsman of Ukraine via email: hotline@ombudsman.gov.ua.

For any questions about this Policy or if you receive unwanted communications from the Foundation, please contact us at: helpforukraine.global@gmail.com

4. CHANGES TO THE PRIVACY POLICY

The Foundation reserves the right to update or amend this Privacy Policy at any time.
The current version is always available at:
🔗 https://www.helpforukraine.global

5. Contact Information

Charitable Foundation “Avides. Help for Ukraine”
21a Klyma Savura Street, Lutsk, Volyn Region, 43005, Ukraine
Website: https://www.helpforukraine.global
Email: helpforukraine.global@gmail.com